Privacy Policy

Last updated: June 3, 2026.

This privacy policy explains how personal data is processed in connection with the Ingenes Studio QMS website, including product pages, documentation pages and contact forms.

The controller of personal data is Ingenes sp. z o.o..

What data we process

Depending on how you use the website, we may process identification and contact data such as name, email address, phone number, company name and job title, as well as data submitted through contact, demo, download or training forms.

We may also process technical data such as IP address, browser type, operating system, visited pages, visit time and traffic source.

Purposes of processing

We process personal data to:

  • respond to inquiries submitted through forms or email;
  • prepare and deliver product demonstrations;
  • provide product materials, documentation and educational content;
  • handle training registrations and event-related communication;
  • conduct our own marketing activities where permitted by law;
  • analyze website operation and improve content, usability and security;
  • establish, pursue or defend legal claims;
  • comply with legal obligations.

The legal basis for processing may include consent, actions taken before entering into a contract, performance of a contract, legal obligations or the legitimate interest of Ingenes, such as responding to inquiries, protecting the website, analytics and own marketing.

Forms and communication

Providing data in forms is voluntary, but necessary to respond to the inquiry, provide materials, prepare a demo or handle the requested contact.

You may withdraw consent or object to direct marketing at any time, where applicable.

Cookies

The website may use cookies and similar technologies to ensure correct operation, remember preferences, analyze traffic and improve the website. You can manage cookies in your browser settings. Limiting cookies may affect selected website functions.

Recipients of data

Personal data may be made available to service providers supporting hosting, analytics, forms, email communication, CRM, marketing automation, IT support or legal and accounting services, only to the extent required for the relevant purpose.

Retention period

Data is stored for the period necessary to handle the inquiry, provide the requested service or material, conduct communication, comply with legal obligations or secure possible claims. Marketing data is processed until consent is withdrawn or an objection is submitted, unless another legal basis applies.

Your rights

You have the right to access your data, request rectification, erasure, restriction of processing, data portability, object to processing and lodge a complaint with a supervisory authority.

Contact

For privacy matters, contact Ingenes through the Contact page or another channel indicated on the website.

This policy may be updated when the website, processing operations, tools or legal requirements change.