Zarządzaj relacjami z dostawcami efektywnie dzięki systemowi SRM od Ingenes – pełna kontrola i optymalizacja procesów zakupowych. Collaboration with SRM suppliers Supplier records The Supplier Records module provides control and order in supplier documentation management. It enables easy and effective control of document validity, speeds up the process of refreshing certificates and improves communication and automates activities. In combination with the Supplier Portal module, it allows for the management of audit schedules and control of the implementation of post-audit recommendations for the supplier. Supplier Ratings The module enables systematic evaluation of suppliers based on various criteria of quality, price, timeliness and compliance with contract requirements. Thanks to this, the organization can monitor the performance of suppliers, identify areas for improvement and make decisions on further cooperation. The module supports the evaluation process by generating reports and analyzing results, which allows for the selection of the best business partners. Supplier Audits The module supports auditing suppliers to assess their processes, procedures, and compliance with quality and contractual requirements. It allows you to plan audits, create checklists, record results, and track corrective actions. Regular audits help maintain high standards of quality and delivery reliability, minimizing the risk of errors or delays. Supplier Corrective Action Cards Moduł umożliwia systematyczną ocenę dostawców na podstawie różnych kryteriów jakościowych, cenowych, terminowych oraz zgodności z wymaganiami umowy. Dzięki temu organizacja może monitorować wyniki dostawców, identyfikować obszary do poprawy oraz podejmować decyzje o dalszej współpracy. Moduł wspiera proces oceny przez generowanie raportów i analizę wyników, co pozwala na wybór najlepszych partnerów biznesowych. Complaints to suppliers A module dedicated to managing complaints directed to suppliers, allows for effective registration, classification and tracking of complaints related to delivered products or services. Thanks to systematic complaint management, the organization can quickly respond to problems, monitor the time of complaint resolution, and implement appropriate corrective actions. The module also supports the communication process with suppliers, which increases transparency and improves business relations. Contact Next solution

Skuteczne wdrożenia oprogramowania z Ingenes – od analizy potrzeb po pełne uruchomienie systemu w Twojej firmie. Software implementations We implement software based on proven Agile methodologies. We use techniques such as Event Storming, which enable effective communication between the business team and IT specialists. Thanks to this, our solutions are perfectly tailored to the expectations of users. Thanks to our service: Fast and efficient implementation – Our experience guarantees that the implementation is efficient and smooth. Comprehensive support – We provide configuration, software customization to the specific needs of your company and integration with existing systems. Minimizing the risk of errors – We use proven testing methods to ensure that everything works flawlessly. Professional training – We will train your employees to use the implemented system quickly and effectively. Post-implementation support – We monitor system performance and help optimize it after launch. We implement QMS, SRM systems and other dedicated solutions, guaranteeing stability, security and full technical support. Contact Next service

Profesjonalna analiza i doradztwo IT od Ingenes – wspieramy firmy w wyborze i wdrażaniu optymalnych rozwiązań technologicznych. IT and AI analysis and consulting Contact Next service Are you wondering how artificial intelligence and innovative technologies can support your team in improving the quality of production and services? If so, our IT analysis and consulting service is created just for you! We will help you not only find the best technological solutions, but also guide your company through the digitalization process – effectively and without unnecessary costs. Thanks to our service: You will choose the best technologies – We will analyze your needs and propose solutions that will have a real impact on the development of your company. You will minimize the risk of unsuccessful investments – Thanks to our experience, you will avoid costly technological errors. You will automate processes and increase efficiency – We will implement intelligent QMS and SRM systems that will streamline operations and improve quality. You will receive a digitalization strategy tailored to your company – We will create a comprehensive transformation plan that will ensure long-term development. You will take care of IT security – We will propose stable and secure solutions that protect your data and infrastructure. Don't let your company fall behind - choose modern technologies and digitalization that will give you a competitive advantage! Contact us and start your transformation today.

Wykorzystaj sztuczną inteligencję do automatyzacji dokumentacji. Ingenes AI usprawnia obieg dokumentów i minimalizuje błędy w firmie. The use of AI in quality documentation management allows for the automation of many processes, eliminating errors, improving readability and facilitating access to information. Modern tools such as Ingenes Studio based on artificial intelligence enable organizations to save time, increase operational efficiency and ensure compliance with regulations. The future of quality documentation belongs to intelligent systems supported by AI. How Artificial Intelligence Supports Creating and Maintaining Quality Documentation in an Organization Challenges in Quality Documentation Management Every organization, regardless of industry, struggles with document management challenges. Systematic archiving and updating of procedures, instructions, and standards is key to ensuring process consistency. Unfortunately, traditional document storage models in catalogs and PDFs often lead to the following problems: Inconsistencies in records – Different versions of the same documents create confusion. Duplicate and redundant content – Duplicate instructions cause employee confusion. Conflicting information – Procedures can be mutually exclusive, leading to operational errors and health and safety hazards. Missing key information – Sometimes important instructions do not contain complete data or do not take into account current regulations. Complicated navigation – Employees waste time searching for documents, which can lead to poor decisions. Modern AI-powered tools eliminate these challenges by automating analysis, categorization and document management. Benefits of Using AI in Documentation 1. Documentation Analysis and Optimization AI can significantly improve documentation quality by: Identifying inconsistencies in terminology – detecting different names for the same concepts (e.g. "assembly hall" vs. "production line"). Duplicate removal – eliminate duplicate content. Conflicting Instruction Detection – AI compares content and highlights potential inconsistencies. Document structure evaluation – the system checks the logical sequence of procedures and detects missing information. Verification of linguistic correctness – checking the grammar, formatting and style of documents. Health and Safety Risk Analysis – AI identifies potential threats resulting from inconsistent records. 2. Improving Documentation Readability To make documentation easier to understand, AI supports its organization by: Automatic document classification – AI assigns documents to categories such as "operational procedures", "health and safety documentation", "user manuals". Intelligent linking – the system automatically creates links between documents, e.g. an instruction manual may contain direct references to occupational health and safety regulations. Summarize – AI can automatically summarize long documents, highlighting the most important information. Missing Section Detection – AI checks whether a document contains all required elements, such as emergency instructions. Creating FAQs – the system can generate frequently asked questions based on documentation, which improves access to information. 3. Facilitating Access to Documentation With AI, employees can find the information they need more easily and quickly: AI-powered Search – Instead of searching for keywords, AI analyzes the semantics of your query to produce better results. Communication via chatbots – AI can answer questions about procedures via chat, reducing the need to manually search through documentation. 4. Ingenes Studio QMS Ingenes Studio QMS is a comprehensive tool supporting the work of quality departments, especially departments managing quality documentation. The QMS Documentation module provides complete documentation management functionality, which is additionally supported by artificial intelligence tools. 5 Example Functions AI and Their Benefits Summary Return

Wykorzystaj potencjał sztucznej inteligencji z Asystentami AI od Ingenes – automatyzacja i wsparcie decyzji biznesowych. AI assistants How Does Artificial Intelligence Support the Creation and Maintenance of Quality Documentation in an Organization? See Article Contact Next solution

Specjalizujemy się w tworzeniu inteligentnych systemów IT. Ingenes to zespół ekspertów, którzy łączą technologię z realnymi potrzebami biznesu. Meet Ingenes In a world of dynamic changes and growing business expectations, Ingenes delivers technologies that truly support the development of companies. We create intelligent IT solutions that automate and optimize processes – with an emphasis on quality management systems. Our goal is to create solutions that simplify everyday life and add real value. Technology At Ingenes, we believe that technology should work quietly in the background, and its effects should be visible in the daily functioning of the company. That is why our solutions are flexible, intuitive and designed with the user in mind. We enable companies to digitally transform without unnecessary complications. Partner in development We are not just a software provider – we are a partner who understands the challenges of your industry. We work with clients at every stage of implementation, listening and proposing solutions that have real value. We create systems that grow with your business. About the company We specialize in creating dedicated software for medium and large enterprises. We combine industry experience with the latest technological achievements. A key element of our solutions is the use of artificial intelligence - thanks to it, systems become more predictable, precise and scalable. What our customers say about us

Poznaj inteligentne rozwiązania IT od Ingenes – systemy do zarządzania jakością, dokumentacją, procesami i współpracą z dostawcami. Solutions Documentation and process management Our modules enable effective management of documents, invoices, requisitions, contracts and correspondence. Thanks to the automation of processes such as Quality Documentation, Purchase Invoices or Requisitions, you gain full control over the flow of documents, deadlines and tasks. Contracts, Incoming/Outgoing Letters and Case Files improve communication and data management, increasing transparency and operational efficiency in the organization. Look Collaboration with SRM suppliers Our modules enable supplier assessment and auditing, corrective action tracking, and effective complaint management. This allows organizations to monitor quality, respond quickly to issues, and minimize the risk of non-compliance, allowing them to build stable and effective business relationships. Look AI assistants Let the writing speak for itself. Keep a consistent tone and voice throughout the website to stay true to the brand image and give visitors a taste of the company's values and personality. Look Warehouse modules and records Our modules facilitate the management of resources, tools and equipment, ensuring control of stocks, monitoring of usage and compliance with ISO, BRC and HACCP standards. Automation of records allows to minimize risk, increase safety and streamline warehouse and production processes. Look Employee modules Our modules improve the management of leaves, absences, delegations and remote work, providing full control over HR processes. They also support employee onboarding and offboarding, training organization and competence assessment. Thanks to the e-learning function, they enable effective improvement of qualifications, automating processes and increasing the transparency of human resources management. Look Quality Management QMS Our solutions support audit management, quality control and complaint handling. Modules such as Internal Audits, GMP/BHP Audits, 5S Audits, Customer Complaints and Traceability Tests enable effective process monitoring, identification of non-conformities and implementation of corrective actions, improving quality and customer satisfaction. Look

System QMS od Ingenes – kompleksowe narzędzie do zarządzania jakością, audytami i dokumentacją w Twojej firmie.​ Quality Management QMS Internal audits The module enables planning, conducting and documenting internal audits in the organization. It allows monitoring the compliance of processes with internal procedures and identifying areas requiring improvement. Automation of the audit process allows for effective management of schedules, reminders and reporting of results. GMP / OHS audits Carry out hygiene inspections quickly and efficiently with innovative software. Ingenes Studio. The mobile application enables the implementation of audits in the field, providing an easy and intuitive solution supporting the work of auditors. Quality managers will gain an intuitive tool that streamlines inspection processes, increases efficiency and provides full control. See how our mobile application can revolutionize the way you conduct OHS inspections. 5S audits A module dedicated to audits of the 5S methodology, aimed at improving the efficiency and organization of the workplace. It allows for the assessment of the implementation status of individual 5S elements, identification of areas for improvement and monitoring of progress in maintaining an orderly work environment. Non-conforming product cards This module is used to record and manage cases of products not meeting established quality standards. It allows tracking the causes of non-conformity, making decisions on how to proceed with defective products, and implementing preventive actions to avoid similar situations in the future. 8D Reports The 8D Report module is a systematic form of problem solving and continuous improvement of the organization. It intuitively guides the user through 8 points of analysis, allows for effective finding of the cause and setting of corrective and preventive actions, improves control over the workflow and ensures efficiency in the implementation of tasks resulting from planned corrective and preventive actions. It is an extensive tool using selected quality assurance tools. Customer complaints A module dedicated to managing customer complaints, allowing for effective recording, analysis and resolution of reported problems. It ensures tracking of complaint status, communication with the customer and implementation of corrective and preventive actions, which contributes to increased customer satisfaction and improvement of the quality of products or services. Calendar of events This is a register of various types of planned events concerning quality control in the company. This can be, for example, a planned external audit, planned documentation reviews, etc. It allows for insight into planned events in the form of a calendar Traceability tests The module enables traceability tests to track the history, use or location of a product from supplier to customer. It provides full transparency of the supply chain, which is crucial in the event of a product recall or root cause analysis of quality issues. Contact Next solution

Efektywne zarządzanie dokumentacją i procesami biznesowymi dzięki nowoczesnym rozwiązaniom Ingenes. Documentation and process management Quality documentation The module enables comprehensive management of quality system documentation, including policies, procedures, instructions and records. It provides full control over document versioning, change approval and tracking of their history. It also enables automatic notification of users about updates, which supports compliance with ISO and GMP standards. Purchase invoices The module is used for electronic circulation and archiving of purchase invoices, providing full control over the process of their acceptance and settlement. It enables integration with accounting systems, automatic assignment of invoices to appropriate costs and monitoring of payment deadlines. Thanks to this, it minimizes the risk of errors and increases the financial transparency of the organization. Requirements The module allows for effective management of requests for materials, services and other resources. Users can easily submit requests, which then go through a set acceptance process. The system allows for tracking the status of requests and integration with the warehouse and purchases, which allows for cost optimization and shortening the order fulfillment time. Agreements / Contracts A module dedicated to managing agreements and contracts in an organization. It allows for registration, versioning, monitoring deadlines and automatic generation of notifications about approaching renewal or expiration dates of contracts. Thanks to this, the organization can effectively minimize the risk related to failure to meet contractual conditions and improve control over obligations. Incoming correspondence The module enables the registration, categorization and archiving of all correspondence coming to the organization. It allows for quick search of documents, assignment to appropriate departments and people and tracking of communication history. Automation of the registration process and document circulation improves the flow of information and increases operational efficiency. Incoming/outgoing letters The module provides comprehensive support for both incoming and outgoing letters, enabling their electronic registration, classification and archiving. Thanks to the function of assigning documents to specific cases or projects, the organization can effectively manage communication and avoid losing important documents. The system also supports the generation of outgoing letters based on templates, which speeds up administrative processes. Case files The module is used to create and manage case files, allowing you to collect all documents related to a given case in one place. Each file can contain letters, agreements, notes, decisions and other important materials, which makes them easier to review and manage. The system allows you to grant access rights, which allows you to control who can view or edit the contents of the files. Kontakt Next solution

Kompleksowe usługi IT od Ingenes – od analizy i doradztwa, przez wdrożenia i integracje, po tworzenie dedykowanego oprogramowania. Services Service Name IT Analysis and Consulting We select the best technologies and IT solutions that support the development of your company. We analyze needs, advise on optimal systems and help with their integration. Thanks to this, your business processes become more effective and compliant with modern standards. Service Name Software implementations We provide comprehensive implementation of QMS and SRM systems, improving quality management and supplier relations. We provide a smooth process of installation, configuration and user training, so that your company can benefit from the new software as quickly as possible. Service Name Software design We create dedicated IT solutions tailored to your individual requirements. We design applications that are scalable, secure and intuitive to use. Thanks to modern technologies, our systems support process automation and the development of your business. Service Name Ingenes DevBoost – We Strengthen Your IT Team! Do you need support in software development? We provide experienced IT specialists who will strengthen your team and accelerate the digitalization of your company. We offer flexible cooperation, tailored to your projects and technological needs. Services

Nowoczesne rozwiązania IT dla firm – dedykowane systemy ERP, CRM, BI oraz oprogramowanie na zamówienie. Zaufaj doświadczeniu Ingenes.​ Modern IT Solutions for Companies Technology tailored to your needs See more For years, we have been providing modern IT solutions for companies, tailored to their unique needs. We specialize in implementing ERP, CRM, BI systems and creating dedicated software. Thanks to experience, cooperation with industry leaders (Microsoft, Comarch, IBM) and proven management methods, we ensure effective and safe implementation of modern technologies in your company Have any questions? Contact us today! Contact Our solutions We provide IT solutions that support the development and efficiency of your company. Check how we can help and choose the best solution for you! Management QMS quality Cooperation with SRM suppliers Management documentation and processes AI assistants Storage modules and records Employee modules

Zarządzaj kadrami i HR z modułami pracowniczymi od Ingenes – kompleksowe rozwiązania dla działów personalnych. Employee modules Leave requests The module enables electronic submission and approval of leave applications, ensuring a fast and transparent approval process. Employees can apply for different types of leave (vacation, on demand, unpaid, etc.), and the system automatically takes into account leave limits and absences of other team members. Notifications and integration with the company calendar facilitate HR resource planning. Absence reports The module allows you to register and monitor all employee absences, such as sick leave, occasional leave or unplanned absences. Automatic notifications and reporting enable quick response to staff shortages, and integration with HR systems streamlines payroll calculation and settlements. Delegations The module is used to manage the employee delegation process, including submitting applications, acceptance, booking means of transport and hotels, and settling travel costs. It allows for the registration of expenses, generation of reports, and integration with the policy of settling allowances and mileage. Thanks to this, employees can quickly and efficiently report delegations, and the company maintains full control over the costs and documentation of business trips. Remote work The module allows for submitting and approving remote work applications, in accordance with the organization's policy. It allows for monitoring the number of days worked outside the office, tracking approved applications and integration with the company calendar. Additionally, it can include functions for reporting on the effectiveness of remote work and managing equipment and access to IT systems. On Boarding and Off Boarding The module supports the process of introducing new employees (onboarding) and managing their departure from the company (offboarding). It allows for the automation of activities such as preparing documents, assigning equipment, access to systems, planning initial training and monitoring the progress of introducing a new employee. In the case of offboarding, the module helps in carrying out the necessary formalities, returning equipment and deactivating access to systems. Employee training and evaluation The module enables the management of training and periodic assessments of employees. It allows planning of internal and external trainings, assigning courses to employees and monitoring their progress. In terms of employee assessments, the module supports the processes of periodic assessment of competencies, collecting 360° feedback, as well as analysis of results, which facilitates making decisions regarding promotions and career development. Employee training and evaluation E-Learning A module dedicated to managing online training, enabling the creation and sharing of e-learning courses for employees. It allows for tracking progress, conducting tests and certifying participants. Thanks to integration with HR systems and automatic notifications, the module streamlines the process of continuous improvement of employee competences, eliminating the need to organize traditional stationary training. Contact Back to list